About the Role
As Office Assistant you will be responsible for assisting the HR Manager with all aspects of the smooth running of the office including facilities management, inventory management, booking travel, booking meetings, calendar management and general administration assistance. You will also assist the HR Manager with the preparation of board packs ensuring and other administrative matters and tasks. You may also be required to assist the CEO with admin tasks on request. You will have strong organisational skills and be able to offer reliable and timely support on request, you will have a keen eye for detail and be extremely confidential.
You will need to be prepared to work within a fast-paced environment and have a pro-active and positive approach. For the right candidate, the role will develop to take on additional duties if desired.
Coordinate and schedule appointments and meetings
Review expenses in line with agreed policies
Manage office facilities such as post, milk etc.
Monitor and manage office supplies; order and distribute office supplies as necessary
Answer calls and direct as required
Monitor door entry systems
Assist with H&S projects within the business and booking of H&S training as required
Assist with the preparation of board packs
Assist with HR administrative tasks as required / appropriate
Support other staff with admin tasks as required (scanning, filing etc.)
Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
Skills & Experience:
Experience in a similar position
Excellent organisational skills, the ability to prioritise and support others
A positive and can do attitude with high levels of self motivation
Excellent problem solving and customer support skills
Strong IT skills
About the Company