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Office / HR Assistant (part time)

Douglas, Isle of Man

Job Type

Full Time

About the Role


General Description:

As Office Assistant you will be responsible for assisting the HR Manager with all aspects of the smooth running of the office including facilities management, inventory management, booking travel, booking meetings, calendar management and general administration assistance. You will also assist the HR Manager with the preparation of board packs ensuring and other administrative matters and tasks. You may also be required to assist the CEO with admin tasks on request. You will have strong organisational skills and be able to offer reliable and timely support on request, you will have a keen eye for detail and be extremely confidential.

You will need to be prepared to work within a fast-paced environment and have a pro-active and positive approach. For the right candidate, the role will develop to take on additional duties if desired.

Key Responsibilities:

  • Coordinate and schedule appointments and meetings

  • Room booking

  • Review expenses in line with agreed policies

  • Book travel

  • Manage office facilities such as post, milk etc.

  • Monitor and manage office supplies; order and distribute office supplies as necessary

  • Answer calls and direct as required

  • Monitor door entry systems

  • Assist with H&S projects within the business and booking of H&S training as required

  • Assist with the preparation of board packs

  • Assist with HR administrative tasks as required / appropriate

  • Support other staff with admin tasks as required (scanning, filing etc.)

  • Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research

Skills & Experience:

  • Experience in a similar position

  • Excellent organisational skills, the ability to prioritise and support others

  • A positive and can do attitude with high levels of self motivation

  • Excellent problem solving and customer support skills

  • Strong IT skills

About the Company

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